Documentation about handling a abandoned account #2

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According to our Terms of Use (§ 4.2), your account fulfills the criteria for an account to be considered abandoned and will therefore be deleted in one month ($DATE).
If you wish to keep your account, please reply to this mail saying so.
First-time contributor

notoose in Matrix chat:

(It's relevant for abandoned accounts that might be "misplaced" to make space for another person's requested username. As this is a particularly touchy subject, I think we'd stand to gain from some community feedback. :D)

It is an idea to, given this opposing interest, to add an additional requirement to this email? Namely: to actually start using the account within that one month period. I think it is not unreasonable to ask this and it avoids parking a username indefinitely against --at least my-- interpreted goals of the rule.

Keep in mind: The terms of use do not quantify what "extremely few" means in context of contributions, so that is something that you may want to either quantify explicitly, or make an internal judgement on and document it to keep applying this extra requirement consistent.

notoose in Matrix chat: > (It's relevant for abandoned accounts that might be "misplaced" to make space for another person's requested username. As this is a particularly touchy subject, I think we'd stand to gain from some community feedback. :D) It is an idea to, given this opposing interest, to add an additional requirement to this email? Namely: to actually start using the account within that one month period. I think it is not unreasonable to ask this and it avoids parking a username indefinitely against --at least my-- interpreted goals of the rule. Keep in mind: The terms of use do not quantify what "extremely few" means in context of contributions, so that is something that you may want to either quantify explicitly, or make an internal judgement on and document it to keep applying this extra requirement consistent.
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Owner

It's quite likely I (or someone else) will have to make a policy change suggestion to clarify the terms here (and give a better sense of intention). The current wording was chosen to keep it simple and not deal with what then constitutes.

What do you think about the following wording:

If you wish to keep your account, either start using your account or reply to this email and state why your account should not be deleted.

It's quite likely I (or someone else) will have to make a policy change suggestion to clarify the terms here (and give a better sense of intention). The current wording was chosen to keep it _simple_ and not deal with what then constitutes. What do you think about the following wording: > If you wish to keep your account, either start using your account or reply to this email and state why your account should not be deleted.
Owner

state why your account should not be deleted.

(e.g. you plan to use it in the future or you have an identifiable online identity with the account's username)?

> state why your account should not be deleted. `(e.g. you plan to use it in the future or you have an identifiable online identity with the account's username)`?
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Owner
61e8920217a66fa603e4c95dbff7594928d8be14
Gusted marked this conversation as resolved
n0toose approved these changes 2025-10-20 08:45:04 +02:00
n0toose left a comment
Owner

This is more than just good enough, text-wise.

Great work.

This is more than just good enough, text-wise. Great work.
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## Organizations
There are several conditions that you should check in order to reliably determine whether a organization has been abandoned:
First-time contributor

Nit: "a organization" -> "an organization"

Nit: "a organization" -> "an organization"
Gusted marked this conversation as resolved
Gusted merged commit a075993238 into main 2025-10-22 16:42:03 +02:00
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Thank you all for the feedback!

Thank you all for the feedback!
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